Kesko's financial reporting and planning are based on the Kesko Group management model. The Group units’ financial results are reported and analysed internally within the Group on a monthly basis and disclosed quarterly in interim reports, the half year financial report and the financial statements release. Financial forecasts are updated quarterly, in addition to which significant changes are taken into account in the monthly performance forecasts. The Group’s and its units’ strategies and related long-term financial plans are updated annually.
Kesko Group’s financial reporting and its supervision are organised on three levels. Businesses analyse and report their figures to the divisions, which then report the division-specific figures to Group Accounting. Analyses and controls for ensuring the accuracy of reporting are used on each of the three reporting levels.
The accuracy of reporting is ensured with automated and manual controls at every reporting level. The implementation of the analyses and controls is supervised on a monthly basis at company, business, division and Group levels.
The Group's financial development and achievement of financial objectives are monitored by financial reporting covering the entire Group. Monthly performance reporting includes actual Group, division and business specific results, changes compared to the previous year, comparison with forecasts, and forecasts for the next 12 months. The Group’s short-term financial planning is based on annual budgeting and quarterly updated forecasts extending over the following 12 to 15 months. The key financial indicators are sales performance for growth and comparable operating profit and comparable return on capital employed for profitability, monitored by monthly internal reporting. Information on the Group’s financial situation is provided in interim reports, a half year financial report and the financial statements release. The Group’s sales figures are published monthly.
Performance reporting to the Group’s top management comprises monthly reports on the Group’s, divisions’, businesses’ and subsidiaries’ sales, profits and capital employed, as well as the Group's financial items, cash flows and balance sheet position. The businesses are primarily responsible for financial reporting and the accuracy of figures. The controlling function of each division analyses the whole division’s figures for which the division's financial management is responsible. The Group is responsible for the whole Group’s figures. The key items in the income statement, capital employed and balance sheet are analysed monthly at business, division and Group level, based on a documented division of duties and predefined reports. This makes real-time information on the financial situation constantly available and enables real-time responses to possible flaws. Performance reporting to management also includes Group-level monitoring of sales on a weekly, monthly and quarterly basis.
Public performance reporting comprises interim reports, a half year financial report, the financial statements release, the annual financial statements, and monthly sales reports. The same principles and control methods are applied to public performance reporting as to monthly performance reporting. The Audit Committee reviews the interim report, the half year financial report and the financial statements and gives a recommendation on their reviewing to the Board of Directors. The Board approves the interim report, the half year financial report and the financial statements before they are published.
In 2017, the Group’s legal structure in Finland was simplified by merging the Kesko Corporation subsidiaries Kesko Food Ltd, K-citymarket Oy and Kespro Ltd into Kesko Corporation. The integration of businesses acquired in 2016 – Onninen Oy, Suomen Lähikauppa and Oy Autocarrera Ab – into Kesko’s common financial management systems continued. By the end of the year, 409 Siwa and Valintatalo stores of Suomen Lähikauppa had been converted into K-stores. In connection with the conversion in 2016 and 2017, the stores adopted Kesko Group’s information systems and were connected to the Group’s centralised financial management. By the end of the financial period, 243 K-Markets had been transferred to retailers.
The harmonisation of the financial management processes of Group companies in Finland will continue in 2018, and common financial management systems will be adopted in all Finnish companies during the year. The remaining stores acquired with Suomen Lähikauppa will be transferred from Kesko to retailers during the first half of 2018. The Group will prepare for the IFRS16 (Leases) standard, which will come into effect on 1 January 2019, by creating a common lease agreement management and lease accounting system for the Group’s leases as part of the financial management systems.
Kesko Group complies with International Financial Reporting Standards (IFRS) approved for adoption by the European Union. The accounting policies applied by the Group have been compiled into an accounting manual, updated as the standards are amended. The manual contains guidelines for separate companies and the parent company, as well as guidelines for the preparation of the consolidated financial statements.
Kesko Group’s financial management information is generated from division-specific enterprise resource planning systems via a centralised and controlled shared interface into the Group’s centralised consolidation system to produce the Group’s key financial reports. The key systems used in the production of financial information have been certified and secured by back-up systems, and they are controlled and checked regularly to ensure reliability and continuity.
Internal control is an integral part of management and of ensuring the achievement of business objectives. Through efficient internal control, deviations from objectives can be prevented or detected as early as possible, so that corrective measures can be taken. Internal control tools include, for example, policies and principles, work instructions, approval authorisations, manual and automatic controls integrated in information systems, monitoring reports and inspections or audits.
The objective of internal control in Kesko Group is to ensure the profitability, efficiency, continuity and freedom from disruptions of operations, the reliability of financial and operational reporting both externally and internally, compliance with laws and agreements and Kesko’s values and operating principles, as well as safeguarding assets, expertise and information.